Privacy Policy

Your data, your choice.

At Harrogate Bee Social, we are committed to protecting your personal information and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR). This policy explains what data we collect, how we use it, and your rights.

Who we are

Harrogate Bee Social is a community group based in Harrogate, UK, organising social events for women aged 18 and over.
If you have any questions about this policy or your data, please contact hello@harrogatebeesocial.co.uk.

What information we collect

We may collect and store the following information when you:

Fill out a form on our website (e.g. to join the group or RSVP to an event)
Subscribe to a newsletter or mailing list
Contact us by email or social media
Attend an event (e.g. names, dietary requirements, emergency contact info)

Examples of data we may collect:

Name
Email address
Phone number (if provided)
Age range
Event preferences or interests
Any accessibility or dietary information (if relevant to an event)

We do not knowingly collect sensitive personal data unless it is provided voluntarily for the purposes of accessibility or event planning.

How we use your data

We will only use your personal information to:

Communicate with you about group activities and upcoming events
Manage attendance for events you've registered for
Respond to enquiries
Send optional newsletters or updates (only if you’ve opted in)
Improve the group experience based on interests or feedback

We do not sell, rent, or share your data with third parties for marketing purposes.

Lawful basis for processing

Under UK GDPR, we process your personal data based on:

Consent – when you opt in to emails or provide details for a specific purpose
Legitimate interests – to run events and manage group participation effectively

How we store your data

Your data is stored securely:

In password-protected email and event systems
On platforms such as Wix (our website builder), MailerLite or similar (for newsletters), and Wix Events or Eventbrite
(for bookings)

We only keep your data for as long as necessary. You can request deletion at any time.

Your rights under UK GDPR

You have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Withdraw consent at any time
Complain to the Information Commissioner’s Office (ICO) if you’re concerned. You can contact us at any time to make a request.

Our website may use cookies (small text files stored on your device) to improve your browsing experience. You can disable cookies in your browser settings if you prefer.

Data Controller

Harrogate Bee Social is operated by Jane Gregory, based in the United Kingdom.

For the purposes of data protection law, Jane Gregory is the data controller responsible for your personal data.

If you have any questions about this Privacy Policy or how your personal data is handled, you can contact us at: Email: hello@harrogatebeesocial.co.uk

Mobile App Use

In addition to our website, we provide access to our community and events through our branded mobile application (the “App”).

The App is provided using Wix’s mobile app technology and connects to the same member account used on our website.

Information We Collect via the App

When you use the App, we may collect and process:

Contact information such as your name and email address (to manage your member account)
Account and authentication information (login activity)
Event bookings and ticket purchases for in-person events
App usage data (such as pages viewed and features used)
Diagnostics and technical data (including crash reports, device type, operating system, and app version)

We do not access your personal contacts, photos, microphone, camera, or precise location unless you explicitly grant permission for a specific feature.

How We Use This Information

We use App data to:

Provide access to members-only content
Manage event bookings and attendance
Communicate important service-related information
Improve the performance, stability, and usability of the App
Maintain account security

We do not sell personal data.

Tracking and Advertising

We do not use tracking technologies for advertising purposes.
The App does not use Apple’s Advertising Identifier (IDFA) or Google’s Advertising ID (AAID), and we do not track users across other companies’ apps or websites.

Push Notifications

The App may send push notifications about events or important updates.
You can disable push notifications at any time in your device settings.

Third-Party Services

Our website and App are powered by Wix.com Ltd and related service providers who process data only as necessary to operate the service and in accordance with applicable data protection laws.

Updates to this policy

We may update this policy from time to time to reflect changes in the law or how we operate. The latest version will always be available on our website.