Your data, your choice.

At Harrogate Bee Social, we are committed to protecting your personal information and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR). This policy explains what data we collect, how we use it, and your rights.

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Who we are

Harrogate Bee Social is a community group based in Harrogate, UK, organising social events for women aged 18 and over.
If you have any questions about this policy or your data, please contact us.
 

What information we collect

We may collect and store the following information when you:

• Fill out a form on our website (e.g. to join the group or RSVP to an event)

• Subscribe to a newsletter or mailing list

• Contact us by email or social media

• Attend an event (e.g. names, dietary requirements, emergency contact info)

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Examples of data we may collect:

• Name

• Email address

• Phone number (if provided)

• Age range

• Event preferences or interests

• Any accessibility or dietary information (if relevant to an event)

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We do not knowingly collect sensitive personal data unless it is provided voluntarily for the purposes of accessibility or event planning.

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How we use your data

We will only use your personal information to:

• Communicate with you about group activities and upcoming events

• Manage attendance for events you've registered for

• Respond to enquiries

• Send optional newsletters or updates (only if you’ve opted in)

• Improve the group experience based on interests or feedback​

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We do not sell, rent, or share your data with third parties for marketing purposes.

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Lawful basis for processing

Under UK GDPR, we process your personal data based on:

• Consent – when you opt in to emails or provide details for a specific purpose

• Legitimate interests – to run events and manage group participation effectively​

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How we store your data

Your data is stored securely:

• In password-protected email and event systems

• On platforms such as Wix (our website builder), MailerLite or similar (for newsletters), and Wix Events or Eventbrite
  (for bookings)

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We only keep your data for as long as necessary. You can request deletion at any time.

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Your rights under UK GDPR

You have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data

• Withdraw consent at any time

• Complain to the Information Commissioner’s Office (ICO) if you’re concerned. You can contact us at any time to make a request.

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Cookies

Our website may use cookies (small text files stored on your device) to improve your browsing experience. You can disable cookies in your browser settings if you prefer. Updates to this policy. We may update this policy from time to time to reflect changes in the law or how we operate. The latest version will always be available on our website.

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What Members Can Expect

​Joining Harrogate Bee Social means joining a warm, welcoming circle of women who want the same thing as you connection, friendship, and a bit of fun. Here’s what you can look forward to as a member:

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 A Variety of Events

From relaxed coffee mornings to creative workshops, wellness walks, and seasonal socials there’s something for everyone, and no pressure to attend everything. You choose what suits your mood, time, and energy.

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A Supportive, Inclusive Community

Our members range from 18 to 70+, each bringing something special. Whether you’re outgoing or quiet, new to town or rediscovering your social spark, you’ll be welcomed with open arms.

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Come Alone or With a Friend

Many members join on their own, and they never stay strangers for long. There’s always someone to sit with, chat to, or walk alongside. No cliques, no awkward moments just friendly faces.

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A Safe, Respectful Space

We follow a simple Code of Conduct built around kindness, inclusivity, and mutual respect. It’s how we keep the vibe warm, welcoming, and safe for everyone.

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Regular Updates

You’ll get gentle updates about upcoming events and news (we won’t flood your inbox). Most bookings are managed online, and we’re always happy to answer questions before you attend.

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Just the Right Mix of Fun and Realness

Our events aren’t about perfection they’re about connection. Expect laughter, encouragement, and sometimes even deep chats over cake.

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Disclaimer

Harrogate Bee Social is a community-led social group that organises informal events and meetups for women in and around Harrogate.

While we do our best to plan enjoyable and safe experiences, please note the following:

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General Disclaimer

Participation in any Harrogate Bee Social event is voluntary and at your own risk. By attending an event, you acknowledge that you are responsible for your own health, safety, and belongings. We are not responsible for:

• Personal injury, illness, or accidents

• Lost or stolen items

• Actions or conduct of individual attendees

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Event Information

Event details (such as locations, timings, or costs) are accurate to the best of our knowledge at the time of posting. We reserve the right to make changes, and will always try to notify members as early as possible.

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Wellness & Activity Events

For events involving physical activity (e.g. yoga, walking, or wellness sessions), please listen to your body and take part only if you feel comfortable.
We are not medical professionals and do not provide medical advice. If you have health concerns, please consult your GP before participating.

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Conduct

We expect all members to follow our [Code of Conduct] to ensure a positive, respectful environment for everyone. Anyone behaving in a way that disrupts this may be asked not to attend future events. If you have any questions about this disclaimer, please contact us.

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